Finance Coordinator

Posted on 
Jobs - DEADLINE :  
Finance Coordinator




Works as part of a small team to facilitate the smooth functioning of a fast-paced, non-profit performing arts organization. The Finance Coordinator maintains day-to-day financial operations; maintains accurate databases; facilitates payments to all personnel and vendors; and provides regular financial reports. The Finance Coordinator will also be part of the General Office operations.

Immediate Supervisor: Executive Director

Duties and Responsibilities

Coordination of Finances

-Handle organization financial duties (donation receipts; payment reconciliations; deposits; bank bill payments; etc.)
-Enter transactions using Quickbooks software (receipts, disbursements, payroll, etc.)
-Reconcile payments from all sources (Square, Paypal,, cash, check) and record receipts/ deposits in Quickbooks (student class payment, ticket purchase, rental payment, donation, etc.)
-Submit payroll information to BASIC payroll services twice per month
-Ensure payment for contracted services and goods (instructors; printing; cleaning; technicians; etc.)
-Maintain forms for payments/reimbursements to employees and contracted personnel
-Ensure employment papers are completed, up-to-date and filed for all personnel (W-4; I-9; W-9; etc.)
Manage the TIAA-Cref retirement and educational garnishment employee withholdings and payments
-Annually compile all information needed for 1099 forms and submit to BASIC payroll services.
-Generate financial reports as requested for grant submissions

Grant/Donor Project Support

-Maintain database of donors, partners and other contacts using
-Assist in annual fund mailings by pulling reports and donor lists
-Generate financial reports as requested for grant submissions

General Office Operations

-Answer telephones, retrieve messages, and assist walk-in patrons
-Open all office mail and distribute as needed
-Order supplies for the office

Skills and Qualifications

A somewhat flexible schedule and commitment to working evening/weekend events is required. The ideal candidate will have experience or a degree in accounting, finance, human resources, nonprofit administration, or a related field. Applicants must have excellent verbal and written communication skills. Attention to detail is required. Candidates must be extremely organized, dependable, self-motivated, and able to handle multiple priorities in a fast-paced environment. Advanced skills in Microsoft Windows, Microsoft Office products, and accounting software are required. Experience with Quickbooks software and databases is desired. Applicants must be able to interact with Wellspring patrons in a manner that promotes customer satisfaction and presents a positive image of the company at all times.

Estimated Hours and Schedule: An average of 8 hours per week (schedule to be determined)

Interested candidates should submit a COVER LETTER and RESUME to

Wellspring follows an equal opportunity employment policy that guarantees employment opportunities, training, promotion, and work environment to be free of any discrimination based on race, color, religion, age, weight & height, gender, gender identity, sexual orientation, marital status, national origin, ethnic background, handicap, disease, or veteran status.